Head Start Disaster Preparedness Workbook


The Head Start Disaster Preparedness Workbook is written in eight parts. While we have attempted to present this information in a logical order, it is not necessary to progress through the workbook from start to finish. Beginning with Section I is probably the best approach as this first section provides important background information on disasters and their impacts. However, each Head Start program has unique characteristics, resources, and needs that will determine which sections of the workbook will be the most useful.

Sections II-VI contain information, tools, and activities to assist your program in different aspects of disaster planning and preparedness. Several sections, particularly Sections III, IV, and V, include information on educating and training staff, volunteers, parents, and children. A section your program might find particularly useful is the Toolbox, which provides templates and materials referenced in other parts of the workbook. The final section, More to Explore, provides information on other disaster planning and preparedness resources that your program may want to review and use as needed.

The complete Head Start Disaster Preparedness Workbook can be downloaded as one pdf file or as separate sections. Links for the individual pdf files are below in the order in which they appear in the workbook. Please note, to download the complete workbook as one pdf file, a high speed Internet connection is required.

If you have questions about this workbook, please e-mail us at cphdr@ucla.edu and put “Head Start” in the subject line.



Table of Contents



Section I: Setting the Stage — Disasters and the Importance of Preparing
Section II: Assessing Your Head Start Program’s Risks, Vulnerabilities, Resources, and Priorities
Section III: Developing and Implementing a Disaster Plan
Section IV: Communicating Important Information to Staff, Volunteers, Parents, and Others
Section V: Building Teams and Training for Effective Disaster Response
Section VI: Recovering After a Disaster
Toolbox — Forms, Worksheets, and Logs
More to Explore — Additional Resources for Information and Materials

Toolbox — Forms, Worksheets, and Logs

Section I
No Forms

Section II
Assessment Forms: Risks and Resources

Worksheet 2A: Community Hazard Risk Assessment: Events and Impacts
Worksheet 2B: Potential Man-made Disasters in Your Community
Worksheet 2C: Community Hazard Risk Assessment: Probability
Worksheet 2D: Determining Hazards in Your Site
Worksheet 2E: Hazard Hunt
Worksheet 2F: Resource Inventory
Worksheet 2G: Risk Assessment Summary

Section III
3A: Disaster Plan Checklist
3B: Emergency Supply Checklist (recommendations for an entire facility)

Section IV
4A: Emergency Status Report Guidelines
4B: Sample Memorandum of Understanding (MOU)

Team Forms
5A: Incident Coordinator
          Incident Report Log
5B: Fire Suppression Team
5C: First Aid Team
          First Aid Log
5D: Search & Rescue Team
5E: Student & Staff Accounting Team
          Student/Staff Accounting Log
5F: Supplies & Equipment Team
          Emergency Supply Checklist - Worksheet 3B
5G: Safety & Security Team
5H: Communications Team
          Communications Log
5I:  Child Care Team
          Student Release Log
5J: Documentation Team

Section VI
No Forms

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